Free quote template for Australian tradies

Template to copy

Replace the square brackets with your details.

QUOTE
Quote number: [Q-0001]
Date: [DD/MM/YYYY]
Valid until: [date]

From: [business name], ABN [your ABN]
Contact: [phone and email]
For: [customer name and contact details]
Site: [job address]

1. SCOPE OF WORK
[Describe what you will do, where and to what standard]

2. INCLUSIONS
- [labour, materials, disposal]

3. EXCLUSIONS
- [anything not covered, such as making good, permits or hidden defects]

4. PRICE
[Item 1]: $[amount]
[Item 2]: $[amount]
Subtotal excluding GST: $[amount]
GST, if registered: $[amount]
TOTAL PAYABLE INCLUDING GST: $[amount]
If not registered for GST: label the total payable and state that no GST is charged.

5. ASSUMPTIONS
- [for example clear access to the work area]

6. TIMING
Start: [date]  Finish: [date]

7. PAYMENT TERMS
[Deposit or progress payments, if any]
Balance due: [days or date]
Late payment terms: [your terms]
Payment methods: [methods]

8. CHANGES
Any change to the scope will be priced and agreed in writing before that work starts.

9. ACCEPTANCE
I accept this quote and its terms.
Name: ____________  Signature: ____________  Date: ____________

Sources[1]

What the template is built from

business.gov.au says a written quote should include your business name, ABN and contact details, the customer's details, a clear description, itemised and total costs with GST if applicable, payment terms, preferred payment method, start and finish dates, an expiry date and space for acceptance.

Sources[1]

Worked example: turn a vague price into a clear scope

Illustrative example for a GST-registered supplier: replace one customer-supplied kitchen mixer at an existing connection, during normal weekday hours. The numbers below demonstrate a quote layout; they are not market rates or a promise that this work suits every site.

• Replace every placeholder, including the payment due date and any permitted deposit.
• If you are not GST-registered, remove the GST line and say no GST is charged.
• For regulated residential building work, use the required contract and consumer protections rather than relying on this example.

Sources[1]

Before using it for residential building work

Residential building work can require a specific written contract and consumer protections. Check the rules with your state building regulator before using this template. Keep the scope and price clear, and use the required building contract where the rules call for one.

Sources[2]

Common questions

How legally binding is a quote?

An accepted quote can form a legally binding contract. Write the scope, price and terms clearly, and check any extra contract requirements for residential building work in your state.[1][2]

How long will a quotation be valid?

Put an expiry date in the quote. business.gov.au includes this in its written-quote checklist. Choose a period that reflects how long you can hold the supplier prices and job slot.[1]